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Trigger an action from Google Sheets

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We all need to happen automatically! Teachers are not the only ones who have magic wands and want things to be done for us. I don’t have a magic wand, but triggers help automate some actions. Google Sheets is one of the easiest ways to do this because you can create macros in your spreadsheet (recording steps will automate your code), turn on triggers, and run on schedule.

Example: I am detained every morning. Enter your student ID number in the Google Form. This will move you from Forms to Sheets (a normal feature of Google Forms). There is a vlookup expression to look up a student’s name. Use the add-on copydown to automatically name the student as part of the spreadsheet’s form results. Then there is a trigger that automatically emails the list of detained students throughout the school every day.

So you just have to enter your student ID number every day. The rest is done automatically every day.

Need more help with this?Coding Google Docs, Spreadsheets, Slides, Forms to Become a Premium Member

You can use Google Apps Script to code Google Docs, spreadsheets, slides, forms, and more. This requires some knowledge of coding with JavaScript. Excludes Google Spreadsheets. You can’t create macros in code in Google Sheets.

Create a macro

What regular steps do you want to take automatically using Google Sheets?[ツール]Using the menu,[マクロの記録]Choose. The video above showed an example of recording a macro. Ignore the example. The example is irrelevant. I simply indicate that you may want to do the same every day. Note that when you insert a line and insert a formula, it is recorded in the macro recorder.

The macro saves the steps as Google Apps Script, but I didn’t have to code them. It will be done automatically for you.

Script editor

For documents, spreadsheets, slides, forms, etc., there is a script editor. This script editor allows you to add Google Apps Script code. The video example shows Google Sheets, but keep in mind that you can actually set a trigger on any of these products.

Set a trigger

Go to the script editor for documents, spreadsheets, slides, forms, etc. To set up automation for Google Apps Script functions (or macros), look for the clock icon on the left. This allows you to create a new trigger.

The first option is a function that runs automatically. Double-check that the function (or macro) you want to automate is displayed.

Select event source

[イベントソースの選択]so,[時間駆動]Choose. For Google Spreadsheets obtained from Google Forms[フォームで送信]You can select. For time-driven triggers, choose how often you want the sequence of steps to occur automatically. Once a day,[日]Select an option and choose a time to run automatically.

save! That’s it. Triggers allow you to do things automatically every day.

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Sources

1/ https://Google.com/

2/ https://alicekeeler.com/2021/10/16/trigger-an-action-from-google-sheets/

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