The best Google Docs keyboard shortcuts to improve your productivity

Whether it's Windows, macOS, or individual programs, knowing how to work around keyboard shortcuts can be one of the best productivity hacks to save you time. There's no need to reach for your mouse or trackpad to move to a new location on the screen, or hunt through menus to find image or text formatting options. Just press the correct key combination and you're done. It was redone.

There are few places where keyboard shortcuts are more useful than in Google Docs. Quickly pressing these keys while you're head down and working on a document can add up to a ton of time in your day. This means your brain can maintain a creative tone.

These are the most important Google Docs keyboard shortcuts you need to know, with variations for Windows and macOS. (macOS shortcuts are generally the same as Windows shortcuts, using the Cmd button instead of Ctrl.) To see a complete list of keyboard shortcuts when using Google Docs, press Ctrl or Cmd. + / (slash). ).

Switching between modes

Hold Ctrl+Shift+Alt (Windows) or Cmd+Shift+Option (macOS), tap Z to switch to editing, tap X to switch to suggestions, tap C to view document You can switch to

Paste without formatting

Use Ctrl+Shift+V or Cmd+Shift+V to paste text from the clipboard without the original formatting attached, so you don't suddenly mess up the layout of your document.

Extend text selection

If you already have text selected, you can hold down the Shift key and use the left and right arrows to extend the text selection one character at a time. Hold Ctrl or Cmd to advance one word at a time.

Insert or edit a link

Highlight the text and press Ctrl+K or Cmd+K to add a link to the text. The same shortcut also works for editing links. Hover over the link to see the option to delete the link.

Get word count

Press Ctrl+Shift+C or Cmd+Shift+C to see total word count, page count, and character count. To display these permanently, check the box in the dialog.

Create a list

If you hold down Ctrl+Shift or Cmd+Shift on your keyboard, tap 7 to create a numbered list, tap 8 to create a bulleted list, or tap 9 to create a checklist.

Comments on documentation

There are several keyboard shortcuts you can use when selecting comments. R to reply to a comment, J and K to move up or down in a comment, E to resolve a comment, and U to end a comment.

Find tools

Google Docs has a handy tool finder that you can use to search all the options in your menus and toolbars. It appears when you hold down Alt or Option and tap / (slash).

go back go back

You probably already know that you can use Ctrl+Z or Cmd+Z to undo your last action or fix a mistake. However, you can continue tapping the shortcut to go back further and undo everything from the current session if you wish.

same again

Here are some features that can be useful in different situations: Press Ctrl+Y or Cmd+Y to repeat the same action again, such as inserting a specific character or deleting a sentence.

search and replace

You can display the Find and Replace dialog by pressing Ctrl+H or Cmd+Shift+H. If you just want to search for something (without replacing), use Ctrl+F or Cmd+F instead.

Resize images

You can also interact with images using keyboard shortcuts. Select an image, hold Ctrl+Alt or Cmd+Ctrl and tap K to make it larger, or J to make it smaller.

Formatting text

With text highlighted, hold Ctrl or Cmd and tap 'B' to bold, 'I' to italic, 'U' to underline, or Shift+X to strikethrough . Use (period) for superscript and , (comma) for subscript.

Applying heading styles

If you want to apply a heading style to the text in your document, hold down Ctrl+Alt or Cmd+Option and tap a number (1-6) to apply that specific heading style.

Switch to voice input

You may be able to understand the words more quickly if you dictate. Press Ctrl+Shift+S or Cmd+Shift+S and the voice input dialog will appear on screen. Your browser will ask you to allow Google Docs to use your microphone. Once you give that permission, you will be able to start dictating.

Insert a page break

You don't have to navigate through menus to drop a page break into an open document. Pressing Ctrl+Enter or Cmd+Enter inserts a page break at the current position of the cursor.

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