Zoom pop-in is important. We are in the process of changing the use of synchronous conferencing in a pandemic-led academic remotework culture.
The old way of zooming (the old one was 4 months ago in COVID time) was to schedule a 30 minute or 60 minute meeting. Scheduling is done via the campus email / calendar system. (My school uses Office 365 / Outlook). The Zoom Work Meeting was a scheduled meeting.
Today we could dive into the zoom on the fly. Slack messages flow seamlessly to Zoom meetings. (It’s even easier if your school integrates the Zoom app into Slack). The team will bounce from email to zoom and come back again. The group collaborates on Google Docs and switches to zoom to process points.
How is an ad hoc Zoom meeting different from a scheduled conversation?
First, they get shorter, and they get to work faster. I don’t have time to work with them when zooming. The discussion is likely to start in the middle of the sentence, as the conversation is likely to have started on another platform (email, Slack, documentation, etc.). In most cases, 5/15 minutes is sufficient.
Second, zoom pop-ins are small, non-formal and tend to be less tiring. These are conversations, not meetings. Instant zoom meetings are a pandemic similar to plunging your head into a colleague’s office. “Do you have a quick chat time? Of course, please come in. What’s wrong?”
Unplanned, fast, informal, conversational virtual conferencing has long been part of the culture of programmers and other engineers. Its communication culture was firmly rooted in the higher education engineering community, but not so much outside the campus technical group.
Today, unscheduled and unscheduled zoom meetings have moved to every corner of the academy. We all do it so seamlessly that we didn’t even notice the change.
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