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Googles Stack is a smart way to digitize and organize your documents.




Having to handle paperwork, whether hard copy or digital, is a real pain. Tax documents, explanations of profits from insurance companies, purchase receipts, prescriptions, invoices, vaccination cards The list of daily paperwork is endless. And of course, if you suddenly need to find a receipt for a laptop two years ago, you can’t find it anywhere.

Google’s latest app, Stack, aims to help make that part of your life easier. A product of Google’s Area120 incubator, Stack is designed as a place to hold PDF copies of all these documents. As mentioned in the first article, Stack borrows the technology underlying Google’s powerful DocAI enterprise tools for document analysis, so it can be categorized or, in Google’s terms, stacked. You can search for words in the text.

There are many treatises to organize. To save and access my digital copy, I use a combination of Google Drive, Evernote, and a PDF creator called Tiny Scanner. It’s not the ideal solution, so when Google announced the document scanning / organizing app, I thought I knew what this stack was.

Bring in a stack

First note: Currently, Stack is only available on Android devices, can only be installed using your personal Gmail account, and installs using your Google Workplace (formerly known as G Suite) account. I can not do it. However, when you install the app, you can access documents stored in any Google Drive account, including your Workspace account. This kind of confusion isn’t new to anyone who has to deal with juggling multiple Google accounts.

When you first open the Stack, you’ll see a series of icons representing different stacks such as Bills, Banking, House, ID, Medical, Receipts, Starred, and more.If none of these meet your needs, go to the top right[編集]Click the link to see other stacks related to taxes, immigrants, vehicles, and other categories that you can add to your top-level stack. .. You can also tap the plus button to create your own stack.

Organize your documents into a stack. You can choose a different stack or create your own.

At the bottom of the main screen[ホーム](Initial screen where the stack can be displayed) and[すべてのドキュメント]There are two tabs (you can view and search all saved documents without organizing the stack).

To start adding documents, press the plus sign on the home screen. You will see three ways to populate the stack.

PDF: Pull an existing PDF from any Google Drive account or device Gallery: Search for recently taken images on your device Camera: Scan your document using your device’s camera

I have a lot of documentation in Google Drive, so I decided to start by importing the documentation using the PDF method. I was disappointed that I could only import one document at a time. In other words, it takes a very long time to capture the entire PDF history.

The gallery method was also not particularly useful, as I could only access the photos on my device for about a month and a half.

You can add an existing PDF or scan the PDF using your mobile phone’s camera. PDF has basic editing functions.

On the other hand, scanning the document from within the Stack using the phone’s camera worked fine. The document is previewed before you save it, and you can adjust the colors, crop, and rotate it as needed. You can also add pages so that you can create a multi-page document.

Whichever method I used to import the document, I was impressed that Stack was successfully incorporating the document. The app creates a name for the document from the content, isolates important details such as purchase date and purchase price, and uses the content to decide which stack to put it on. For example, you have correctly identified a document that contains information about the CDC. I created a v-safe app from CDC and put it on the Medical stack. Then, when I took a picture of the receipt of a very crumpled store, the retailer’s name and purchase price were successfully detected and put on the receipt stack.

You don’t have to rely on the app to put the document on the stack.[すべてのドキュメント]You can assign a document to the stack by going to the tab and selecting the document in question. The stack is listed below the image, where you can add or remove it. Yes, one document can be assigned to multiple stacks. For example, place the CDC document on both the Medical and Starred stacks as needed.

What you can’t do is create a substack (or subfolder) inside the stack. You also cannot tag the document. So, for example, if you want to collect many medical documents from different doctors, you need to put them all in the medical stack to find the documents you need or create a separate stack for each doctor. Hopefully, some additional organizational tools will be added as this app is being worked on.

on the other hand,([すべてのドキュメント]If you do a search (by going to), you will usually find what you need. As you would expect from the Google app, search works very well. Most of my searches have succeeded in finding the text in the PDF document.

Stacks AI also pulled data from crumpled receipts. You can search for content within the PDF.

[設定]You can have the app automatically import photos of documents taken on your device by navigating to the page (accessible from your personal icon). You can also automatically save all PDFs to Google Drive (this is a good idea as Stack is and can be saved to Google Graveyard very easily). Also, if you decide that the Stack is not suitable, you can export all existing documents to the drive and delete all the data from the Stack.

Privacy and security

According to Google’s description of the app, Stack uses Google’s advanced security and sign-in technology to protect documents. If you plan to include sensitive documents, you can also request a face or fingerprint lock to access the app.

As always, it’s questionable how much it protects your documents from Google itself. To use Stack, you agree to Google’s Terms of Service (if you have a Gmail account, you may have agreed to it before) and your privacy policy (same). You will also be asked to allow the app to access the photos and media on your device, take photos and record videos (only this time or refuse while using the app). Both of these permissions are optional, but they probably won’t help much if the Stack can’t access the media or take pictures.

So is Stack a viable option for us trying to track the paperwork of our lives? As far as Im is concerned, Im isn’t enough yet, as it’s in the early stages of development and a bit cynical about Google’s tendency to abandon experiments. Im is not ready to trust Stack for all my important treatises. But it has a lot of potential, so I’ll monitor it.

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