Google G Suite support for remote workers

Use G-Suite tools to support remote workers during COVID-19

Discover the G-Suite tools to support remote workers. Send your team home but stay productive. Get help from a San Jose computer network security company.

To minimize the contagion curve of COVID-19, manycompaniessend their workers home. Working remotely minimizes non-essential contact between employees and others,reducethe number of people who contract this virus. Whether you’ve already fired employees or are preparing to move to a remote team, you need the right tools, and Google G-Suite can help.

Use Hangout Meets for virtual meetings

The free version of Google Hangouts lets you bring up to 10 people to video chat, but with Google Hangouts Meet, you can host meetings with up to 250 participants. In the midst of the coronavirus, Google offers free access to this tool to all of its G-Suite and G-Suite Education customers.

To improve the success of your meetings, choose someone to facilitate the meeting. They can keep the conversation on track and make sure everyone can participate. Also give your employees tips on how to optimize the quality of their video streams by placing light sources behind the camera and turning off their microphones when they’re not talking.

Continue to make presentations

Whether you need to introduce a client, hold a training seminar or make any other type of presentation, Hangout Meets can also facilitate this process. You can present slides and documents to up to 100,000 viewers, and you can also save presentations for later viewing. Consider adding captions so people can easily watch without sound.

Edit cloud-based documents together

Whether you are a G-suite customer or not, you can use Google’s cloud tools to edit documents with everyone on your team. Your G-Suite subscription gives you access to unlimited storage, so you don’t have to worry about the size of your documents.

With Google Drive, you can create documents, spreadsheets, slides, etc. Rather than emailing you attachments, your team can all view the same document. They can make changes in real time that everyone else can see instantly. They can even chat or leave comments without leaving the file. Features such as suggested changes allow team members to make suggestions which can then be approved or ignored by team leaders as desired.

Count on Google Sites to Share Information

When trying to manage a remote team, you often have to implement new strategies. For example, if you do not normally allow employees to bring equipment home, you may need to adjust your approach when dealing with COVID-19. To communicate policy changes, talk about projects, or show other types of announcements to your team, you can set up an internal website using Google Sites.

You can limit access to your employees or even to certain people in your company. You may also want to provide advice on how to work from home successfully or share tutorials on how to use the tools that help you get away from it.

Take advantage of Google calendars

Your Google Calendar should not only be used to organize you. You can also use this tool to organize your team. You can layer multiple calendars on top of each other to see at a glance what each member of your team is doing and more easily identify when people are free for meetings.

You can also set up video conferences with Hangouts Meet using your Google Calendar. When you create the meeting in the calendar, it generates a link allowing your participants to join the meeting and a call number for anyone who does not have Internet access.

Build camaraderie

Dealing with the unprecedented uncertainty and response to this epidemic is extremely stressful. You can also use the G-Suite tools to inject at least a little lightness in this situation. For example, set hours for socializing or sharing a virtual cocktail on Google Hangouts. When your team is far away and facing stress, team building activities can be more critical than ever.

Going distance brings many new challenges. You need to find the right tools to support your team and you also need to make sure that your network environment is as secure as possible. To protect yourself, you should contact a computer security company in San Jose for advice. To learn more, contact us at Valtec Networks today.